Why we made this checklist

Many dashcam projects fail not because of technology, but because the rollout lacks clear rules: data retention, access control, and driver communication. This checklist helps fleet teams start with a GDPR-ready baseline and avoid common implementation mistakes.

What you will get

A practical, non-legal checklist used by EU fleet teams when launching dashcam and video telematics pilots.

• 8-step GDPR-ready implementation checklist

• Event-based recording vs continuous recording explained

• Practical rules for data retention and deletion

• Role-based access and video usage control

• Driver communication essentials to reduce resistance

• DPIA trigger questions (when documentation is needed)

Checklist topics

1. Purpose of use: safety, claims, coaching (not employee monitoring)

2. Recording mode: event-based clips vs continuous recording

3. Personal data involved: faces, plates, location, audio

4. Lawful basis logic (high-level, practical)

5. Data retention and deletion rules

6. Access control and audit trail

7. Driver communication and internal policy basics

8. DPIA / risk assessment — when it is typically required

   Note: This checklist is a practical implementation aid and does not replace legal advice.

SafeFleetView — EU-focused fleet video safety and driver coaching programmes. This material is informational and does not constitute legal advice.

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